ADMINISTRATIVE ORDER NO.: 12.301- 8/2023* IN RE: ORDER TEMPORARILY ASSIGNING THE HONORABLE SHERRI COLLINS AS AN ACTING CIRCUIT JUDGE
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ADMINISTRATIVE ORDER NO. 11.110 –8/2023* IN RE: APPOINTMENT OF CIRCUIT JUDGES AS ACTING COUNTY JUDGES COUNTY JUDGES AS ACTING CIRCUIT JUDGES
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Diversity Amongst Federal Law Clerks
Published: July/August 2023
Written by: Harrell Watts, Esq.
This year marks the seventy-fifth year anniversary of Justice Felix Frankfuter hiring William Thaddeus Coleman Jr., the first African American to serve as a Supreme Court law clerk. Since then, members of diverse groups have strived to follow in the footsteps of Attorney Coleman, looking to obtain clerkships at all levels of the judiciary. However, many have found the process of obtaining federal clerkships to be an insurmountable task.
The percentage of diverse law clerks highlight the legitimacy of these sentiments. An article published by the ABA Journal cited to a recent study that found of graduates with clerkships, 79.2% were white, 7.9% were Latinx, 6% were Asian, and 4.1% were Black. Ultimately, the low numbers in diversity amongst federal law clerks is an unfortunate trend that has persisted even in light of advances in opportunities for minorities in other aspects of the legal profession.
How to Improve Diversity in Clerkships?
Recently, a law professor and two judges produced an article entitled Law Clerk Selection and Diversity: Insights From Fifty Sitting Judges of the Federal Courts of Appeal. This article provides a unique look at the way judges consider diversity in the hiring process. Despite the low numbers cited above, most judges surveyed in the study ascribed positive value to racial diversity and consider race to some degree in evaluating candidates. However, many judges who view racial diversity positively still report difficulty hiring Hispanic and Black law clerks, which begs the question: how can we solve this problem?
Fortunately, the study’s additional findings provide a basis for some ascertainable solutions. First, and likely the most obvious solution, is to increase diversity amongst the judiciary. As the authors of the article keenly stated, “[i]n short, diversity among judges affects diversity among law clerks.” Current diversity numbers regarding Black judges and Black law clerks underscore the residual value representation at the judicial level can have in creating a more diverse pool of law clerks. The study estimates that Black judges, who comprised less than one-eighth of active circuit judges during the study, accounted for more than half the Black clerks hired each year in the federal courts of appeals. Over the last several years, there has been an increase in diversity amongst judicial nominees, which features over seventy women, and also includes African Americans, Asian Americans, Latinos, a Native American, and a Muslim American. As this emphasis on diversity continues to increase amongst the judiciary, law clerk diversity numbers should also improve.
Another useful solution is for judges to expand the hiring criteria. Due to the sheer volume of applicants, most judges will select from previously developed networks based on familiarity. Undoubtedly, this process makes what can be a difficult decision much less daunting. However, by leaning on familiarity, judges can miss opportunities to connect with law clerks that may bring new perspectives and ideas to chambers. Often, to find these candidates judges may need to employ a wholistic approach to the evaluation process and must be intentional about seeking diverse candidates. Unsurprisingly, the study found that judges with the most successful records of diversity hiring are those who make deliberate efforts to draw minority candidates into their applicant pool and place greater emphasis on indicators of talent besides grades and law school rank. Importantly, judges who take this approach acknowledge that intelligence and ability are not confined to grades and the name of the institution behind the candidate. These judges also recognize that supporting diversity does not mean sacrificing the work product or hiring unqualified law clerks. Instead, supporting diversity brings value to the judiciary and society as whole by ensuring that all groups are represented.
Finally, increasing diversity in clerkships requires increasing awareness about their value and demystifying the clerkship process. For over twenty years, the American Bar Association has aimed to complete those tasks through its Judicial Clerkship Program (JCP). Every year, students who might not normally consider judicial clerkships and judges, who may not normally recruit clerks from certain schools, come together to modify their views and expectations. The three-day program allows law students to explore legal issues, perform legal research, and defend their positions to colleagues and judges. Inevitably, the JCP and other similar programs create pipelines for judges to explore opportunities to hire more diverse candidates. In order to increase diversity in clerkships, more programs need to be developed that follow the blueprint of the JCP.
Conclusion
For young lawyers, serving as a judicial law clerk is a mark of distinction and honor that can help advance their career trajectory. In many instances, former law clerks have an advantage when pursuing careers in academia, as litigators in prestigious areas of both the public and private sector, and in securing appointments to the bench. On this basis, increasing opportunities at the beginning of a young lawyer’s career to serve as a federal law clerk may lead to increased opportunities for growth in the future. Accordingly, as the legal field continues to champion diversity, an emphasis should be placed on clerkships.
Harrell Watts, Esq. currently serves as a federal law clerk in the Middle District of Florida.
Changes and Proposals to Florida Mediation Rules
Published: July/August 2023
Written by: David Lucey
Zoom and Other Remote Technologies for Mediation
Since the start of the pandemic many mediators have become accustomed to conducting mediation remotely. Opinions differ about the effectiveness of remote mediations as opposed to in-person depositions, but remote depositions certainly save time and money for all concerned.
Effective October 1, 2022, under Florida Rule 1.700(a), all mediations in a State Court case will be in person unless the parties stipulate to appearing remotely, or if there is a motion by a party or by the court itself to allow remote mediation. See Fl. Sup. Ct. Admin. Order 21-990 that amended Rule 1.700.
All notices of mediation should specify if the mediation is in person or remote. If the mediation is remote the Notice of Mediation should state that all parties have stipulated or that it has been so ordered by the Court. The Notice of Mediation should NOT include the Zoom information for security purposes. Rather, the mediator should send that information to the participants by separate email.
Mediators should also review Florida Rule of Civil Procedure 1.730. That rule allows signatures to be manual, by fax, electronic and in counterparts; rather helpful in remote mediation. Rule 1.730 ( c) provides that a party cannot object to a mediated agreement on the grounds that mediation was conducted remotely. Nonetheless, I suggest that a mediation agreement include standard language stating that all parties agreed to remote mediation and that they had access to advice of counsel or the opportunity to consult counsel.
Unlike the Florida Rules of Civil Procedure, the United States District Court for the Southern District of Florida takes the opposite approach. Under Local Rule 16.2(a) the parties decide if they want to mediate in person or remotely and, if they cannot agree, the mediation shall be by video conference. That Local Rule also provides that if there is not an agreement the mediator’s report must state if the mediation was in person or by video conference. Please note that Local Rule 16.2 (e) requires participants to appear by BOTH video and audio; just calling in on the phone will not suffice.
Important Proposed Revisions to Rule 10.340
All mediators should review the proposed changes to Rule 10.340 available in full at;
https://www.flcourts.org/Resources-Services/Alternative-Dispute-Resolution/Training-Information/DRC-CME-Programs
This website provides an overview of some modifications to Rule 10.340 that the Committee on ADR Rules has proposed but that are not enacted.
The proposed changes would expand and provide specific definitions and examples of “Clear Conflict of Interest” i.e. conflicts that cannot be waived. Specific prohibitions include;
It is a clear conflict if the mediator, the mediator’s spouse or domestic partner is related by blood, adoption or marriage within the third degree of relationship to one of the mediation participants or a participant’s spouse or domestic partner;
The Mediator is prohibited from serving in any matter where the mediator has ever previously provided non-mediation services for or represented one of the mediation participants in the matter at issue or the mediator is currently providing non-mediation services or representing any mediation participant.
The above language proposal does not define “mediation participants”. However, Florida Statutes 44.403 (2) and (3) define “Mediation participant” and “mediation party” to only include parties to a lawsuit, and not counsel for a party. Therefore, mediators should remain free to receive repeat engagements from law firms and law firms remain free to repeatedly engage mediators who they trust.
The lack of any time limit in the proposal would mean that if a mediator had ever worked directly for a company such as State Farm Insurance, in any capacity, he/she may be prohibited from ever serving as a mediator in any matter where one of the parties is State Farm itself, and could be interpreted to prohibit the mediator from serving in a case where State Farm is the insurance company for any party. However, if the mediator had represented State Farm or a State Farm insured purely as an attorney, it appears that the prohibition would not apply. If this proposal is ever passed, we can expect the state courts, and likely the Florida Supreme Court, to clarify these questions.
Closing Thoughts
In addition to the obvious need to keep current on rule changes and updates, all mediators should be sure to include standard language in their retainer agreements, notices of mediation and draft mediation agreements that confirm that the mediator has disclosed all applicable rules to the participants, that the participants are aware of those rules, and that the mediator and participants have all acted in accordance with such rules. A few hours of careful drafting before a mediation engagement can avoid an enormous amount of trouble later.
David Lucey has been a member of the Florida bar since 1990 and a Florida Supreme Court certified circuit court mediator since 2009. Mr. Lucey’s practice, as both Attorney and Mediator, encompasses multiple areas, including civil, litigation, family law, and condominium/homeowners’ association law. Mr. Lucey is available at 561-632-6921 or [email protected].
For additional ADR tips and resources, go to www.palmbeachbar.org/alternative-dispute-resolution-committee.
ADMINISTRATIVE ORDER 3.110 IN RE: ADOPTION AND IMPLEMENTATION OF CIVIL DIFFERENTIATED CASE MANAGEMENT
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15TH CIRCUIT JUDICIAL NOMINATING COMMISSION LIST OF APPLICANTS
The Fifteenth Circuit Judicial Nominating Commission (“JNC”) announces that it has received applications from the following persons for nominations to fill one vacancy for a Circuit Court Judge position created by the retirement of Judge Laura Johnson:
- Ira Bergman
- Alex Braunstein
- Diva Casas
- Gabriel Ermine
- Jeremy Franker
- Kristen Grimes
- James Sherman
- Sorraya Solages-Jones
- Schnelle Tonge
- Kevin Walsh
- Lawonda Warren
The JNC anticipates conducting interviews on August 14, 2023, in person at the Library Conference Room, Judge Daniel T.K. Hurley Courthouse, 205 North Dixie Highway, West Palm Beach, Florida, 33401.
All JNC proceedings are open to the public, except for deliberations. Applications are not confidential. If an applicant is nominated, all materials attached to the original application will be submitted to the Governor.
If you have any questions, please call Mr. Harvey at (561) 303-2918, or email at [email protected].
ADMINISTRATIVE ORDER NO. 2.108 IN RE: JUDICIAL PORTRAITS FOR JUDGES RETIRING FROM THE FIFTEENTH JUDICIAL CIRCUIT
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15TH CIRCUIT JUDICIAL NOMINATING COMMISSION NOTICE OF VACANCY AND ACCEPTANCE OF APPLICATIONS
The Fifteenth Circuit Judicial Nominating Commission (“JNC”) announces one vacancy for a Circuit Court Judge position created by the retirement of Judge Laura Johnson. The JNC has been instructed to provide Governor Ron DeSantis with nominees for the vacancy by Monday, August 14, 2023.
Qualifications of Applicants:
Applicants must be able to fulfill the Constitutional qualifications for judges described in Article V, Section 8 of the Florida Constitution.
Instructions for Submission:
1) The current Judicial Application form must be used and can be found at https://www.flgov.com/judicial-and-judicial-nominating-commission-information/. Applicants should ensure they are using the correct and current form.
2) Applications must be in .pdf form and submitted as follows: (i) one original copy of the application, including all attachments, (ii) one redacted copy of the application, including all attachments, excluding all exempt information under Chapter 119 of the Florida Statutes or other applicable public records law. The two .pdf files should be named in a “last name.first name” format. For example: Jane Smith should submit two files named: (1) Smith.Jane.pdf and (2) Smith.Jane-REDACTED.pdf. Each electronic application, including exhibits, must be a single pdf file. The Commission strongly prefers the submission of applications in a text-searchable (i.e., non-scanned) pdf format.
3) The deadline for submission of the completed application is 5:00 p.m., Monday, July 24, 2023. Both the original and redacted electronic applications must be submitted by email to all Commission members at their email addresses below:
Chair, Robert Harvey [email protected]
Vice Chair, Gordon Dieterle [email protected]
William Shepherd [email protected]
Sarah Cohen [email protected]
Kelly Hagar [email protected]
James Sallah [email protected]
Eric Levine [email protected]
Robert Rosenberg [email protected]
Steven DeLorenz [email protected]
After the deadline for submitting applications, the JNC will determine which applicants will be interviewed. It is anticipated that any interviews will be held in person the week of August 7, 2023, although this date is subject to change.
All JNC proceedings are open to the public, except for deliberations. Applications are not confidential. If an applicant is nominated, all materials attached to the original application will be submitted to the Governor.
If you have any questions, please call Mr. Harvey at (561) 303-2918, or by email at [email protected]
ADMINISTRATIVE ORDER NO. 11.109-6/2023* IN RE: DUTY JUDGE ROSTER
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ADMINISTRATIVE ORDER NO. 11.106- 6/30/2023* IN RE: ALTERNATE ASSIGNMENTS
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